At one time, all staff used Microsoft Outlook as their e-mail program. However, since many persons used several different computers at their work place or even moved to different locations around the system (like a pirate moving from port to port), the data profiles and mailbox files for Outlook needed to "roam" around the network. This clogged the sea lanes with too much network traffic dedicated to just the operation and backup of these Outlook files. Today, Microsoft Outlook is used only for users that normally send a lot of messages and who are moored at a specific computer, such as Branch Managers and Department Heads. You have options about how you want your messages to be displayed when sent or received, and how you want them to be stored.

On to the Hunt...
If ye want a precious key, six tasks to complete there be. Record your entries using the form. Follow the instructions on the form (and in Question 6) to submit.
  1. Email Help
    Microsoft Outlook has a "Help" link in the menu bar above the list of messages, and also extensive on-line training to help you get the most out of its enhanced features. Hint: Turn on your speakers or use your headphones, as some of these help files have an audio component. Share something new that you learn from browsing through the help files.
  2. Microsoft Outlook offers the advantage
     of creating Distribution Lists in 
    your address book. These bring
     together the addresses of
     pirates whom you regularly email
     as a group (e.g. pirates in your
     book club, or the crew
     in your branch or department).
  3. Address Book
    All email users have pirates to whom they email regularly. It is useful to have the email addresses of these pirates on file so that they don't have to be re-typed every time you want to send them a message.
    1. What is the address book in Outlook called? 
    2. How do you bring up the screen that lets you make a new entry? Dig here if you need help.
  4. Folders
    If you are stowing away some emails for future adventures, it is good practice to create some folders for them, rather than just let everything pile up in your inbox. For example, anything that has to do with your treasure hunting could go into a "Booty" folder.
    1. Create a new folder and then tell the tale of how it was done.
    2. Bury some email items into this folder. Describe how you did that.
  5. Trash
    The trash folder can eat up your storage
    allotment, so you should develop a habit
    of emptying it regularly or adjusting your
    settings so that it is automatically
     emptied each time you log out.

    Each buccaneer has a fixed amount of storage space allotted to them in the HCPL coffers for saving important emails. If this amount is exceeded, your account will be temporarily shipwrecked.
    1. To find out how much storage you are using, click on "Go" in the menu. Choose to go to the "Folder List."  At the bottom of this list, you can click on "Folder Size" to see your total storage use, plus the size of each of your folders. In your form, note how much storage you are using. Which is your biggest folder?
    2. Outlook usually has high storage limits, but you can do a lot to help conserve system resources by managing the size of your mailbox. List a helpful tip for saving space.
  6. Searching
    You’ve jettisoned what you could and are still fat with emails. Be not afraid. Outlook has a box that permits one to enter a search term so you can find a specific email. Think of it as a spyglass. You are able to locate a single message out of sea of emails. Locate "Find" in the menu bar. Fill in the boxes at the top with the search terms and folders you want to search. Hunt for the word "treasure" in your emails. How many messages appear?
    1. Attachments
      An attachment is a file or photo that you want to send along with an email message. The basic steps for adding it are to click on the "Attach" link (a paper clip icon) and then browse through your files and select by clicking on the file that you want to attach. Your attachment will show below the Subject line of your email.

      To complete this module, create an email message and send it to the pirate council known as The League of Intrepid Travelers (ahoylit@gmail.com). In your message register your official pirate name that all will fear. In addition attach the form to complete your registration. 

    That be it for this part of the hunt, matey! The Email key to the Treasure Chest is now in your pocket. Click here to return Home.